** COMPLETE THE GRADUATION CHECKLIST BY OCTOBER 1, 2019**
Checklist #1 - Academic requirements: Students have to fulfill specific gpa and curricular requirements for graduation. Please check Degree Navigator for accuracy and contact the Office of Academic Services with any questions. After reviewing Degree Navigator in its entirety for accuracy and completeness, post any discrepancies in our DN Update Form. Your graduation year and month can be seen in Degree Navigator, left hand panel. If you feel your graduation date is wrong, please submit a request to have your graduation date changed.
Checklist #2 - Minors, Second Majors, Options and Certificates: If you have completed or will be completing a minor or second major (non-engineering major), you MUST fill out a Certification of Minor/Major form (by March 15th for May grads) in order to get credit for the minor (ie post the major/minor on your transcript). Minors and second majors appear on the transcript only, not on the diploma. There are no other certificates or methods of recognition for minors/double majors other than the transcript and whatever you choose to post on your résumé. Once received, we will post confirmation in the Diploma Application, see Step 3.
For students completing the Aerospace or Energy option (in ME), or the 4 course Packaging option, these options do not appear on the diploma or transcript. These options have a separate certificate that is mailed along wtih the diploma. To verify if you have completed an option, check in with the Mechanical or Packaging Office, respectively.
Checklist #3 - Diploma application: Students MUST complete the online Diploma Application (by April 1st for May grads) to have their correct information at the graduation ceremony. Filling out this form does not take place of verifying that you are on track to graduate. Failure to complete the Diploma Application will result in a delay in degree posting.
Once OAS has reviewed seniors' files in the final semester, comments will be posted in the Diploma Application for each student so that students know their status (by April 1st). See the sample Dean Messages in the image below. After the final semester grades are posted, we will review student records for completion of the degree. At that time, we will update the messaging in the Diploma Application from "on track for May" to "May graduate". Once we have reviewed student records as complete, we will communicate this information to the Registrar who will in turn post the degree completion to the transcript. The Diploma Application will say 'PENDING' under Dean Review until we complete our entire graduation review process. This is normal and unchangeable.
Checklist #4 - Permanent Mailing Address: Please update your permanent mailing address prior to graduation (by April 15th for May grads) at https://personalinfo.rutgers.edu/pi/. Once you graduate and/or are not taking courses at RU, you may not be able to access the site. The information in the Diploma Application and your Permanent address will be used in the printing and mailing of your diploma.
Checklist #5 - University Career Services Survey: Students MUST complete the online UCS Post-Grad Survey starting in early April and until May10th (for May grads) to provide essential data for certifying the accreditation requirements for your degree. Failure to complete the UCS Survey may result in a delay in the proper accreditation status of your engineering degree.
Checklist #6 - Graduation date information: Although there is only one graduation ceremony in May, there are three possible times each year to complete your degree requirements at Rutgers School of Engineering. January 2019 and May 2019 are automatically included in the May ceremony. Those finishing in Summer or Fall 2019 (ie. grad date of August 2019 or January 2020 need to apply for special consideration as a 2019-Marcher below). If you feel your graduation date is wrong, please submit a request to have your graduation date changed asap.
- May Grads: Students who complete their degree requirements in the spring semester have a May graduation date. Transcripts are posted in June, diplomas are distributed thereafter. Students who have any grades or transcripts submitted after June 15th will NOT be processed as a May graduate (except for students on co-op or study abroad in the final semester). In this case, see August graduation information below.
- August Grads: Students who complete their degree requirements in the summer session have an August graduation date. Transcripts are posted in September, diplomas are distributed thereafter. Students who have any grades or transcripts submitted after August 30th will NOT be processed as a August graduate (except for students on co-op or study abroad in the final semester), see January graduation below. August grads can participte in the May graduation ceremony provided summer classes are registered and paid by April 1st.
- January Grads: Students who complete their degree requirements in the fall semester or winter session have a January graduation date. Transcripts are posted in February, diplomas are distributed thereafter. Students who have any grades or transcripts submitted after January 31st will NOT be processed as a January graduate (except for students on co-op or study abroad in the final semester), see May graduation above.
- The official graduation dates for this cycle are:
- Jan 21, 2019 (the day before spring classes)
- May 17, 2019 (the day of the graduation ceremony)
- August 31, 2019 (the last day in August).
Checklist #7 - Not done by May, but want to be a "Marcher": If you will NOT complete all degree requirements by the end of May, it may still be possible to participate in the May graduation ceremony as a MARCHER. Marchers wear cap and gown, go up on stage, and receive a certificate (just like the actual graduates do). In order to be eligible to participate in graduation as a MARCHER, you must meet ALL of the following criteria:
- No more than 9cr (or 3 courses) remaining after SPRING semester, and
- No more than 3cr (or 1 course) out of the 9cr taken in the fall semester, and
- 2.0+ cumulative gpa and major gpa at the time the application is submitted.
- All summer courses must be registered and paid by April 1st.
- Submit a Permission to March Application between March 15th and April 1st.
3cr in summer and 4cr (class+ lab) in fall --> acceptable for marching.
7cr in summer (includes a lab), and 3cr in fall --> acceptable for marching.
9cr in summer, and 3cr in fall --> unacceptable, CANNOT march this year.
6cr in summer, and 6cr in fall --> unacceptable, CANNOT march this year.
Checklist #8 - Ceremony Info: Cap/Gown, Honors Cords, Parking, etc. There are no tickets or invitations to the SOE Graduation ceremony, no limit on number of guests.
Checklist #9 - Honors: The honors designations are based on the cumulative gpa (CGPA). Rutgers University uses a 3 decimal place gpa on the transcript. The transcript CGPA is the official figure used in all honors designations. Example: 3.1994 rounds to a 3.199 on the transcript; 3.1995 rounds to a 3.200 on the transcript. The CGPA cutoffs for honors designations are:
- 3.200 to 3.399 With Honors/Cum Laude
- 3.400 to 3.649 With High Honors/Magna Cum Laude
- 3.650+ With Highest Honors/Summa Cum Laude
- Graduation ceremony announcement: At the May graduation ceremony, students will have honors designations announced based on their CGPA as of April 1st, which will not include spring grades. This annoucement is unofficial and ceremonious only. This is because our records used at the ceremony must be processed in April, while spring classes are still in session. There is no way around this.
- Diploma and final transcript: The diploma and transcript are processed after the spring semester is over and will include the official honors designation including grades from the final semester.
- Information about Honors Cords
Checklist #10 - Diplomas: At graduation, when you walk across the stage, you will be handed a certificate. The actual diploma is mailed from the Registrar at another time. The mailing address is based on the information you provide in the Diploma Application. All students must complete a Diploma Application and update the permanent mailing address so that the diploma lists your name correctly and is mailed to the appropriate place. After all requirements have been completed and all grades, transcripts, etc. have been received and processed, the SoE will have the Registrar post your degree on the RU transcript in June for May grads. Diplomas will be distributed by the Registrar soon thereafter (in July for May grads, in October for August grads, in March for January grads). For more questions about the distribution of diplomas, contact email@example.com.
Checklist #11 - Grade Changes/Transfer Credits: Grade changes and awards of transfer credits for semesters other than the Spring semester must be submitted by May 1st in order to be processed in time for graduation. Students who have any grades or transcripts submitted after June 15th will NOT be processed as a May graduate (except for students on co-op or study abroad in the final semester). If you anticipate any delays, you should contact a Dean in B100 by email or in person during office hours.
Checklist #12 - Holds: It is your responsibility to check whether you have a hold on your account for any reason. If you have a hold, you will NOT receive your diploma. You may check with the Registrar (848-445-7000) prior to May 1st to find out if there is a hold against your name. No amount is too small for your diploma to be withheld: unpaid parking tickets, a library book, immunization, unpaid tuition or fees. CLEAR ALL HOLDS NOW!!
Checklist #13 - Degree Verification and Transcripts: Once the degree is posted to the transcript, the official transcript noting the completed degree, can be ordered from the Registrar. The Registrar will handle diploma distribution (in the way indicated on the Diploma Application). Note, all holds must be cleared before a transcript or diploma can be issued.
Rutgers University, Office of the Registrar, 65 Davidson Road, ASB-200B,Piscataway, NJ 08854-8096 - Telephone: (848) 445-7000 - Internet: http://registrar.rutgers.edu - Email: firstname.lastname@example.org
Checklist #14 - Taking courses after graduation: Once all requirements for the B.S. degree have been met, the student graduates. This is non-negotiable. The graduation date cannot be arbitrarily changed. Students can take courses after graduating as a non-matriculated student. As a non-matric, grades do not count in the gpa.
Checklist #15 - SPECIAL NOTICE TO SENIORS: Past experience indicates that there will be many seniors who, for one reason or another, will not complete all of your degree requirements as scheduled. If there are any problems with the actual completion of your degree which would prevent inclusion of your name on the official graduation list, there will be a message for you in the Diploma application the week after graduation. Since diplomas are no longer given out at graduation, the main issue is to complete the requirement for the official receipt of degree/diploma. If you should receive an email or message, respond to the Office of Academic Services to correct the problem, or confirm deferring your graduation date to August or later.
Checklist #16 - SENIORS READ ALL EMAILS REGARDING GRADUATION